Second Opt-In Policy (Recruitment Services)
Effective Date: [Insert Date]
1. Purpose
At Karter Thomas Limited (“we,” “us,” or “our”), we respect your privacy and are committed to ensuring that your personal information is only used with your clear and informed consent.
This Second Opt-In Policy explains how we confirm your continued consent to receive recruitment communications, job alerts, and marketing updates from us. This step ensures that you remain in control of your data and the communications you receive from us.
2. What “Second Opt-In” Means
The “second opt-in” (also known as double opt-in) is a process used to verify that you genuinely wish to receive communications from us after your initial sign-up or expression of interest.
This process typically involves the following steps:
Initial opt-in: You first register interest (e.g., by submitting your CV, signing up for job alerts, or completing a contact form).
Confirmation message: We then send you a follow-up email or message asking you to confirm your subscription or consent by clicking a confirmation link or replying “YES.”
Only after you complete this confirmation step will your consent be considered active and valid.
3. Why We Use a Second Opt-In
We use a second opt-in process to:
Ensure that your contact information is valid and was not entered without your knowledge;
Verify that you genuinely wish to receive ongoing recruitment communications;
Strengthen compliance with data protection regulations (e.g., GDPR, PECR);
Maintain accurate and up-to-date consent records.
4. Information Collected During the Second Opt-In Process
When you confirm your consent, we may record:
The date, time, and method of confirmation (e.g., via email or website form);
Your name and contact details (email, phone number, etc.);
Your consent preferences (e.g., type of communications you wish to receive).
This information is stored securely and used solely to verify and manage your consent status.
5. How We Use Your Confirmed Consent
Once you have completed the second opt-in, you authorize us to contact you for purposes including:
Sharing relevant job opportunities that match your skills or interests;
Providing updates on your applications or interview status;
Sending newsletters, career advice, or industry insights;
Informing you of recruitment events, workshops, or promotions.
We will never share your personal information with third parties for marketing purposes without your explicit consent.
6. Withdrawing or Updating Your Consent
You can withdraw or update your consent preferences at any time by:
Clicking “Unsubscribe” in our emails;
Replying “STOP” to text messages (if applicable); or
Contacting us directly at [insert contact email].
Withdrawing consent will not affect any processing that took place before your withdrawal.
7. Data Retention and Security
We retain proof of your consent (including timestamped opt-in confirmation records) to demonstrate compliance with applicable laws.
All personal information is stored securely and accessed only by authorized personnel for legitimate business purposes.
8. Updates to This Policy
We may update this policy periodically to reflect changes in our practices, technology, or legal requirements. Updates will be published on this page with a new “Effective Date.”
9. Contact Us
If you have any questions about this Second Opt-In Policy or wish to manage your consent preferences, please contact us at:
📧 Email: info@karterthomas.co.uk
📞 Phone: 0116-365 0214
🏢 Address: 2nd Floor, Friar Lane, Leicester, LE1 5RB